A generic, off-the-shelf policy template you download, try to interpret, and are left to implement on your own.
A framework we tailor to your AI tools, your sector and your team, then help you adopt, with a handover call so it actually gets used.
Four concrete deliverables
Everything you need to go from no policy to a governed, staff-ready framework in roughly a week.
Tailored AI Acceptable Use Policy
Written specifically around the AI tools your team actually uses, not boilerplate we substitute your name into. Plain English, board-ready and staff-ready. Every section is shaped around your sector, your risk level and the specific tools you listed at intake.
One-Page Staff "AI Do's and Don'ts"
The pin-it-up quick-reference your team will actually consult. Plain English, practical, specific to the tools they use. Designed to be understood at a glance by someone who has never read a policy document.
Short Risk Note
The 3 to 5 things to watch given your specific AI use. For example: staff pasting client data into public AI tools (UK GDPR), solely-automated decisions with a legal or similarly significant effect on a person, made without a human check (DUAA 2025 Article 22), or bias risk where AI informs decisions about people (Equality Act). Each point honestly scoped: legal duty or best practice.
30-Minute Handover Call
We walk you through everything, answer your questions, and confirm how to introduce the pack to your team. Not a sales call for the next service: a working handover so you leave knowing exactly what to do.
Right for your organisation if...
This pack is built for UK SMEs that are already using AI tools (ChatGPT, Microsoft Copilot, or other public AI tools) or specialist tools in your sector but have no policy around them, no staff guidance, and no documented approach to the risks.
It is particularly suited to organisations with amber or red scorecard results who want something they can implement this week, not wait months for a larger project.
It is not the right fit for organisations with significant automated-decision-making exposure (AI that makes or significantly influences decisions about people, such as in recruitment or credit), or those with substantial EU AI Act obligations. If either applies, we will tell you at intake and point you to the appropriate service.
- ✓SME using ChatGPT, Copilot, or similar tools day-to-day
- ✓No written AI policy or staff guidance in place
- ✓Amber or red scorecard result, limited EU or ADM exposure
- ✓Wants something practical, this week, not a six-month project
- →AI making or significantly influencing decisions about employees, customers, or applicants
- →Significant EU market exposure requiring EU AI Act compliance
- →Regulated sector needing a full governance framework or formal audit
What happens next
Four steps. Roughly one week from your enquiry to a pack you can roll out with your team.
Fill in the form below
Tell us your name, company, sector, and a brief description of the AI tools your team uses. That is all we need to get started.
We confirm scope
One short call or email to confirm the tools you use, your sector context, and any specific concerns. We also confirm this is the right service for your situation before invoicing.
You receive your pack
Within approximately one week: the Acceptable Use Policy, the one-page staff quick-reference, and the risk note. All tailored to your organisation and the tools you actually use.
30-minute handover call
We walk through the pack with you, answer questions, and confirm how to introduce it to your team. You leave the call with everything you need to roll it out.
What this pack is (and isn't)
- ✓A tailored, practical AI governance starting framework for your organisation
- ✓Written in plain English, specific to the tools you actually use
- ✓Risk notes scoped honestly: legal duty versus best practice, clearly distinguished
- ✓Something you can implement with your team this week, at a fixed, visible price
- ×Not a one-size-fits-all template you copy, paste and are left to interpret alone.
- ×Not legal advice. For complex regulatory situations we will tell you clearly.
- ×Not the right fit where a formal governance audit is genuinely warranted. We will say so at intake.
The risk note references the rules that genuinely apply to most UK SMEs: UK GDPR on personal data, the reformed automated-decision-making provisions under the Data (Use and Access) Act 2025 (Article 22, which applies where a decision with a legal or similarly significant effect on a person is made solely by automated means), and the Equality Act where AI informs decisions about people. The EU AI Act Article 4 AI-literacy expectation is noted as a best-practice benchmark, not a hard legal duty for purely domestic UK firms.
Frequently asked
What if we use AI tools you haven't heard of?
We work from the tools you list at intake, not a fixed catalogue. Whether you use mainstream tools (ChatGPT, Microsoft Copilot, or similar tools) or specialist sector software with AI features built in, tell us what you use and we will tailor the policy accordingly. If we need to understand a tool better, we will ask.
Is the policy a legal document?
The Acceptable Use Policy is written in plain English and designed to be understood and followed by your staff, not only by lawyers. It covers your legal obligations honestly (separating hard duties from best practice), but it is not a solicitor's letter or formal legal opinion. If your sector has specific regulatory requirements (financial services, healthcare, legal), you may want a legal review on top of this pack. We will flag if that applies to you at intake.
What if we need more than a policy?
We will tell you. If your scorecard result or the intake conversation reveals significant automated-decision-making exposure, EU AI Act obligations, or a need for a full governance framework, we will say so clearly and recommend the appropriate service from our ladder. The AI Use Policy Pack is a starting framework, not a substitute for a more comprehensive review where one is genuinely warranted.
How does payment work?
We invoice at engagement confirmation. £450 flat. No retainer, no ongoing commitment. Payment is due before delivery of the pack. We accept bank transfer (BACS). We will send an invoice once we have confirmed scope and you are happy to proceed.
Can we take the free scorecard first?
Yes, and we recommend it. The free AI Readiness Scorecard takes about 10 minutes and tells you exactly where your governance gaps sit across ten dimensions. If your result is amber or red and you do not have significant automated-decision-making or EU AI Act exposure, the AI Use Policy Pack is almost certainly the right next step. Take the free scorecard here.